Conference Registration Policies

KAAN: Kansas Academic Advising Network Registration Policies

Payment Methods
Payment can be made by check, money order or credit card.

  • Check/Money Order: A check or money order must accompany the event registration.
  • Credit Card: Credit card information must be provided before the registration will be processed. Credit card information will not be accepted via email. You must mail, fax, or phone in your credit card number.
    • Credit card payments must accompany registration via JotForm or electronic platform chosen by the Steering Committee.

A service/processing fee of $35 per registration will be assessed for returned checks, or changes in payment method or credit card after initial payment is processed.

Presenter Registration
All individuals attending the event, including volunteer presenters, must register and pay the event fee before receiving event materials or participating in the event.

Registration Transfers
Paid registrations may be transferred to another individual at your institution if you notify KAAN in writing in advance. Membership dues are non-transferable between individuals. Credit cannot be applied toward future events.

No refunds shall be made to individuals who attend a portion of the conference. No refunds shall be made for cancellations due to inclement weather. No refunds shall be made to individuals whose means of transportation to the event has been cancelled or delayed.

In the event that KAAN must cancel the conference in its entirety due to circumstances beyond the control of KAAN or venues hosting the event, KAAN may refund the appropriate registration fees to conference registrants. Cancellation of the event in its entirety would only occur for reasons including but not limited to, forces of nature and natural disasters, war, government regulations, sequestration, travel advisories, outbreaks of disease, acts of terrorism or threat of terrorism, disaster, strikes, civil disorder, curtailment of transportation facilities, or other emergencies that make it inadvisable by local, state or federal government officials, illegal or impossible to provide the facilities or to hold the event.

Refund requests after the event due to a no-show will be denied.

Under no circumstances will refunds be made for travel expenses related to the conference.

Please check with hotels and transportation directly regarding their cancellation policy. Requests to cancel must be made directly with the hotel or transportation company.

Video and Photo Release
KAAN and its representatives retain the right and permission to publish, without further charge, photographs and videos taken during organization sponsored events. These photographs and videos may be used in publications, including electronic publications, or in audio-visual presentations, promotional literature, advertising, or similar ways. By participating in this organization sponsored events, individuals voluntarily consent to be recorded and/or photographed by KAAN: Kansas Academic Advising Network.

Registration in organization sponsored events authorizes KAAN to include you in event photos to be shared with the group or in future promotional materials. If you wish to opt out of these photos, please send your request to

Conference Code of Conduct
All attendees, speakers, sponsors and volunteers at our conference are required to agree with the following code of conduct. Organizers will enforce this code throughout the event. We expect cooperation from all participants to help ensure a safe environment for everybody.

Code of Conduct
Our conference is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), or technology choices. We do not tolerate harassment of conference participants in any form. Sexual language and imagery is not appropriate for any conference venue, including talks, workshops, parties, and social or digital media.

Conference participants violating these rules may be expelled from the conference without a refund at the discretion of the conference organizers.

Assumption of Risk and Hold Harmless
All KAAN events and activities are purely voluntary activities, and attendees are fully responsible for their own conduct and well-being. In participating in any event or activity, attendees shall be deemed to understand and accept all risk of possible injury that might occur as a result of such participation. Attendees agree to release and hold harmless KAAN and its officers, representatives, and agents from any and all alleged and/or actual liability, claims, actions, lawsuits, damages, or losses of any kind which arise out of or result from attendance at and participation in KAAN event(s).

Attendee agrees to release and hold harmless KAAN and its officers, representatives, and agents from any and all claims, demands, and causes of action arising out of or relating to your participation in the event you are registering to participate in and use of any associated facilities or hotels.

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